FAQs
Q: If I can’t attend in person will I be able to join remotely?
A: Intradiem deeply values in-person events as they foster connection and play a vital role in our culture. While we expect invited employees to attend, we understand circumstances vary. Should you need an exemption or accommodation, please contact the People Team at least one month in advance of the event. For unexpected situations, inform us as soon as possible. Our goal is to ensure everyone can participate, reflecting our values of service, innovation, and craftsmanship.
Q: Will there be transportation to the social event?
A: Both. Electric Shuffle and Bangers Austin are right next to the hotel! There will be no transportation provided, but if you would like to Uber to the events, please do so.
Q: What is the Benefits Education during lunch and breaks?
A: The People Team has arranged for a variety of Benefit Education and Resources to be available to everyone. Stop by during lunch or a break to learn more about what Intradiem offers, ask questions to our providers, and enter for a chance to win raffle prizes.
Q: What is the attire for meetings?
A: We will be moving around so casual is recommended! Yes, jeans and t-shirts are fine 🙂
Travel
Q: Do I need to book my own hotel?
A: Yes, please use the button below to book your hotel stay at the Hotel Van Zandt. You will need to use a credit card to reserve your room, but Intradiem will be covering the charges at check out. You do not need to expense your room. If you need to modify or cancel your hotel for any reason after booking, there will be a link to do so in the confirmation email you’ll receive after you book your room.
Q: Do I need to book my own airfare?
A: Yes, you will need to book your own flight to the Austin-Bergstrom International Airport through Concur. If you have any questions about booking or attending, please reach out to your people leader. If you need a Concur license, please reach out to concur@intradiem.com. If you need to cancel or modify your flight for any reason, please do so in Concur.
Q: Should I rent a car?
A: The recommendation is to use a rideshare service to and from the Austin-Bergstrom International Airport. The All Hands meeting will be hosted in the Hotel Van Zandt.
Q: Will there be parking at the hotel if I drive?
A: Yes, there is parking at the hotel. Please use valet and let the front desk agent know when you check in that you valeted your vehicle. The parking charges will be covered by Intradiem.
Q: Do I need to use Concur to submit my expenses?
A: Yes, please create an expense report in Concur. You do not need to create a Purchase Order for travel.
Since all reimbursements are paid via payroll, employees need to have their reports submitted and approved by their people leaders by the following dates:
• 8th of every month for payroll on the 15th
• 24th of every month for payment on the 30th
• For UK employees, expense reports need to be approved by the 8th
As soon as you book your flight, you can submit it for reimbursement. You do not need to wait until after the All Hands meeting.
Domestic Travelers
Travel on Tuesday, September 10 and depart on Friday, September 13
Domestic exceptions:
• If flight schedules are not feasible to arrive on September 10, travel is permitted on September 9. Please discuss with your people leader.
• Company will reimburse for hotel and food on September 9 if approved
International Travelers
Travel on Monday, September 9 and depart on Friday, September 13
• If flights are not feasible on September 13, flights are approved on Saturday, September 14
• Company will reimburse for hotel and food on September 13 if approved
• Click button to the right in order to apply for the ESTA Waiver to fill out before arrival to the US
Other
Extending Your Stay:
• Anyone wanting to stay the weekend in Austin that doesn’t fall in one of the categories above will be required to pay out of pocket for hotels, transportation, and food.
• If your people leader or senior leader has asked that you arrive or depart early or later than stated above for business reasons, please let us know for the hotel block.